Workflow Projects Apps

A challenge for many businesses is to keep their projects moving efficiently towards its end goal without missing any steps.


Project and workflow tools help businesses maintain and improve workflow and production. This is especially necessary when you’re working across many different projects or if you have a complex interdependency between employees’ skills and their contributions to production.

The right tool will help you understand the different process in your project back to front and it will even help you identify ways to streamline your workflow, saving time and money. From automating routine tasks to designing your own custom workflow, the right tool can completely revolutionise your business.

But how can you make that happen? Within this wide range of tools available, you’ll have access to projects and workflow tools providing you with technology solutions to improve the efficiency of your projects.

Projects and workflow tools break down projects into a series of processes that are easy to identify and employ. With workflow systems, these processes can then be organised into one main system that gives you a real-time picture of the progression of your campaigns.

Knowing the different processes of your project, when they are due to be completed and what elements have been achieved is crucial to improving efficiency within your business.

Covering all aspects of project management, from automating routine tasks to designing your own custom workflow, you’ll always have access to up-to-date information and tools to implement into your own projects.

Here, you’ll find an extensive list of project and workflow tools that are adaptable, dynamic and fit for the needs of any business. Depending on the needs of your organisation, you can choose from tools that are linear and discrete or robust and all-encompassing.

By taking the time to invest in projects and workflow tools, you’ll be able to avoid the chaos that comes with managing projects and focus on what really matters, saving you time and money in the process while improving efficiency.

We’ve gathered these technology solutions here, all in one place, to provide you with a guide to implementing these essential tools in your projects.


  • ProjectManager
    Best ranked project management software designed for teams to plan, track & collaborate online. Start managing projects today with a free 30 day trial.
    Learn more about ProjectManager
  • Ops Calendar
    A smarter marketing calendar for content & editorial planning. Automate, streamline and measure results for you and your content team. Try it free!
    Learn more about Ops Calendar
  • SpringCM
    A top rated Contract and Document Management company. Our cloud based product integrates with CRM systems like Salesforce or can be used standalone.
    Learn more about SpringCM
  • Aceproject
    AceProject is a free collaboration-oriented project management software with impressive features, such as collaboration, time tracking & expense tracking.
    Learn more about Aceproject
  • Admation
    Admation - agency management software to help manage resources and creative projects and streamline the online approval workflow
    Learn more about Admation
  • Agiloft
    Agile business software: Agiloft is the world's most adaptable and rapidly deployed enterprise software for Contract Management, Service Desk and Custom Workflows
    Learn more about Agiloft
  • DoInbound
    Better project management software for marketing, creative, and web agencies? Learn how agencies around the world are using ZenPilot to scale their businesses.
    Learn more about DoInbound
  • Breeze
    Breeze is a simple web-based project management tool. Agile project management with tasks, calendars, discussions, time tracking, to-dos, files and reports.
    Learn more about Breeze
  • Brightpod
    Brightpod is a project management software for marketing teams, agencies and departments. Brightpod takes the chaos out of managing projects and helps your team focus on what matters. Features include task management, milestones, time tracking, reporting, editorial calendar, files and messages.
    Learn more about Brightpod
  • BrightWork
    BrightWork is a SharePoint project management application that includes a range of best-practice templates and advanced cross-project reporting.
    Learn more about BrightWork
  • Aha
    Build products customers love with Aha! product roadmap software. Web-based product management tools and expert services trusted by more than 200,000 users worldwide. Free 30-day trial.
    Learn more about Aha
  • Changepoint
    Changepoint project and portfolio management, enterprise architecture, and professional services automation & execution, drive transformation
    Learn more about Changepoint
  • ClickUp
    ClickUp's #1 rated productivity software is making more productive projects with a beautifully designed and intuitive platform.
    Learn more about ClickUp
  • ATOMIZED
    Connect and Visualize All Of Your Marketing Assets and Content In One Beautiful Dashboard. ATOMIZED helps marketers and agencies visualize and sort their campaign assets.
    Learn more about ATOMIZED
  • Taskfeed
    Delight your customers every time with onboarding plans you can share with your customer.
    Learn more about Taskfeed
  • Asana
    Easily organize and plan workflows, projects, and more, so you can keep your team's work on schedule. Start using Asana as your work management tool today.
    Learn more about Asana
  • FunctionFox
    Easily track online timesheets, simplify project management, and stay on top of estimates, invoices and every detail in between. FunctionFox is cleverly designed for the way creative teams work. Easy to set up, intuitive to use & trusted by creative professionals around the world.
    Learn more about FunctionFox
  • Workboard
    Execute for growth with software to set OKRs and FAST goals, measure transparently and automate business reviews
    Learn more about Workboard
  • DoneDone
    From planning, to coding, to testing, to customer support, DoneDone is the straightforward bug and issue tracker. Start a free 30-day trial today!
    Learn more about DoneDone
  • Paymo
    Full-featured online project management app: Time Tracking, Resource Planning, Gantt Charts, Reports, Kanban boards, Invoices and Expenses.
    Learn more about Paymo
  • GeniusProject
    Genius Project adapts to an organization’s business processes and delivers a highly flexible and configurable portfolio and project management software.
    Learn more about GeniusProject
  • Hitask
    Hitask is a unique project and task manager for teams. It helps to focus on team collaboration, getting tasks done and manage an entire project.
    Learn more about Hitask
  • Intervals
    Intervals is hosted time, task & project management software with powerful reporting for businesses to learn exactly where all of their time is going. Designed for the unique needs of small businesses. Free trial included with all plans. Take a tour and learn more about what Intervals has to offer.
    Learn more about Intervals
  • Updatey
    Intuitive & visual project management that your team, clients, investors or just about anybody can understand.
    Learn more about Updatey
  • Eylean
    Kanban and scrum board for project task and team management
    Learn more about Eylean
  • Kintone
    Kintone allows business users to quickly build awesome apps and dynamic databases for their team-no coding, no kidding. Get started with a 30-day free trial
    Learn more about Kintone
  • CloudCoach
    Leading Salesforce project management tools for your business, from simple projects to complex project portfolio management and PSA solutions.
    Learn more about CloudCoach
  • Leankor
    Leankor is a visual, customer-centric enterprise project and work management solution built on the world’s #1 leading business cloud platform - Salesforce. Leankor’s clients include iconic companies in the solar, telecom and industrial manufacturing sectors.
    Learn more about Leankor
  • LiquidPlanner
    LiquidPlanner is an online project management solution that helps you do the right work, at the right time. Get started for free today.
    Learn more about LiquidPlanner
  • Casual
    Looking for a simple online project management tool? Casual.pm is the best tool for managing your projects as visual workflows online.
    Learn more about Casual
  • ProWorkflow
    Manage your projects easily with ProWorkflow Online Project Management Software. Sign Up for Free!
    Learn more about ProWorkflow
  • ManyWho
    ManyWho, the low-code development platform for enterprise workflow and BPM applications. Build complex mobile apps without any coding! Integrates with Salesforce.
    Learn more about ManyWho
  • Lately
    Marketing Dashboard that pulls together content scheduling, publishing, task management, analytics, a marketing calendar and more – across all your channels.
    Learn more about Lately
  • MavenLink
    Mavenlink's project management software is redefined for 2018. Unite project management, time tracking, resource planning and more into one place. Request a free demo today.
    Learn more about MavenLink
  • Monday
    monday.com is a tool that simplifies the way teams work together - Manage workload, track projects, move work forward, communicate with people - Adopt a management tool that people actually love to use, one that's fast, beautiful, easy to use and makes their work easier - start now for free!
    Learn more about Monday
  • WorkZone
    More robust than entry-level tools, like Basecamp, less complicated than MS Project, Workzone is the perfect project management solution for most teams.
    Learn more about WorkZone
  • Objectiveli
    Objectiveli is the best way to manage all Goals and Objectives in one place in Real-Time. Simple web app that Drives Outcomes, instead of things todo.
    Learn more about Objectiveli
  • Opptimo
    Opptimo is a cloud based project management software with mobile compatibility that provides management of People, Projects & Tasks in the workplace
    Learn more about Opptimo
  • TeamGantt
    Our online Gantt chart software can help plan your projects in minutes. Try our intuitive Gantt chart creator to make project scheduling & management simple.
    Learn more about TeamGantt
  • WorkflowMax
    Over 10,000 service business trust WorkflowMax for their quoting, time sheeting, job management, invoicing and workflow management. Start today for FREE!
    Learn more about WorkflowMax
  • Buddy
    Powerful and easy-to-configure CI/CD for developers and digital agencies. Our mission is to offload developers from everything that can be automated — and give them back the time for being creative.
    Learn more about Buddy
  • ProcessMaker
    ProcessMaker is an easy to use BPM and workflow software solution. It is used to design, automate, and deploy business processes of any kind.
    Learn more about ProcessMaker
  • Function Point
    Productivity tools built for creative agencies. Function Point combines project management, time tracking, budgeting, resourcing, reporting, and much more - all on one handy platform. Bring calm to the chaos of managing a project. Choose Function Point to harmonize your work.
    Learn more about Function Point
  • RationalPlan
    Project Management Software - great alternative to Microsoft Project covering project planning/tracking, overallocated resources, Gantt Chart
    Learn more about RationalPlan
  • Copper
    Project management software for agile teams. Manage Projects, Tasks, To Dos, Files with Drag & Drop Timelines, Xero integration and more. Free 30 Day Trial.
    Learn more about Copper
  • Clarizen
    Project management software that lets you manage work, automate processes and collaborate across the enterprise—all from a single, intuitive solution.
    Learn more about Clarizen
  • ProofHub
    ProofHub’s advanced online project management software, gives you full control over your tasks and helps you manage your projects.
    Learn more about ProofHub
  • Pyrus
    Pyrus is the team communication tool that helps get things done. It's real-time messaging, task delegation, and approval flows for modern teams.
    Learn more about Pyrus
  • HeyOrca
    Reclaim your day with HeyOrca. Streamline content planning, build stronger client relationships, and grow your agency. Request a demo today!
    Learn more about HeyOrca
  • Ruum
    Ruum adds simple project management to all your business processes to enable faster work, fewer dropped balls and a seamless user experience.
    Learn more about Ruum
  • Scoro
    Scoro is an end-to-end business management software solution for professional and creative services that helps to streamline work and eliminate routine tasks.
    Learn more about Scoro
  • Assembla
    Secure Git, software development and source code management in the cloud. Assembla is the only multi-repository platform in the world offering Git, Perforce and NextGenSVN in the cloud.
    Learn more about Assembla
  • Ignitur
    SEO reporting software streamlines and simplifies your web marketing projects by using a reporting engine, a project management module, and a dashboard.
    Learn more about Ignitur
  • Process Street
    Simple workflow software for businesses. Create recurring checklists, workflows and standard operating procedures in seconds. Get a free for life account today.
    Learn more about Process Street
  • HelloFocus
    Software built to help you and your team get more done.  Manage your team, projects & tasks all under one roof!
    Learn more about HelloFocus
  • Podio
    Streamline and sync your team’s projects and workflow with Podio. Experience why PC Mag named Podio Best Online Collaboration Software in 2016. Start for free!
    Learn more about Podio
  • Workamajig
    Streamline operations, improve efficiencies & increase collaboration. Get your demo to see what Workamajig's Creative Project Management Software can do for you
    Learn more about Workamajig
  • SweetProcess
    SweetProcess makes documenting standard operating procedures (SOPs) easy and efficient. Share procedures with a team and more. Try it free.
    Learn more about SweetProcess
  • Tallyfy
    Tallyfy is beautiful workflow software and a business process workflow management tool which automates and improve your workflows. Cloud workflow software frees you from busywork.
    Learn more about Tallyfy
  • Freedcamp
    The entirely free way to collaborate more efficiently with groups of people.
    Learn more about Freedcamp
  • ClubHouse
    The intuitive and powerful project management tool preferred by software teams of all sizes. Try it free and start building better software!
    Learn more about ClubHouse
  • Smartsheet
    The leading work management platform you need to move from idea to impact – fast.
    Learn more about Smartsheet
  • Planbox
    The pioneering platform for agile work innovation - collaborative innovation management software and agile work management.
    Learn more about Planbox
  • Gantter
    Todays Leading Cloud-based Project Management Software. With Google Drive and G-Suite integration, Open and Edit MS Project MPP Files, and a 30-day Free Trial. Gantter is the #1 Google Drive and G-suite Project Management App with the real-time power and support of over two million users worldwide.
    Learn more about Gantter
  • Toodledo
    Toodledo is a popular and powerful online productivity tool. Manage your to-do list, take notes, track habits, and organize ideas into outlines and lists.
    Learn more about Toodledo
  • MonkeyWorks
    Tools to help marketing experts collaborate seamlessly across disciplines.
    Learn more about MonkeyWorks
  • Celoxis
    Top ranked project management tool of 2018 designed for teams to plan, track & collaborate online.
    Learn more about Celoxis
  • BinFire
    Tracking everyone’s work and getting true status of your projects is hard work! Use Binfire to plan, track and manage your projects easily. App supports Agile & waterfall project management methods. Includes Kanban boards, tasks & subtask, Gantt chart, time tracking & message boards for online collaboration & communication.
    Learn more about BinFire
  • Basecamp
    Trusted by millions, Basecamp puts everything you need to get work done in one place. It’s the calm, organized way to manage projects, work with clients, and communicate company-wide.
    Learn more about Basecamp
  • Outplanr
    Turn task lists into real, feasible work plans, that also include time spent on meetings. Keep projects on track and easily check how much time was spent on each task against your estimates. Avoid downtime and team burnout. Plan, track and relax.
    Learn more about Outplanr
  • Viewpath
    Viewpath is an easy-to-use online project management application with powerful Salesforce integration. Get started for free today.
    Learn more about Viewpath
  • K2
    Welcome to K2, where you can automate every process with one platform
    Learn more about K2
  • ThoughtWorks
    We're a global technology consultancy. We help you invent what's next, and bring it to life with technology. In weeks, not years.
    Learn more about ThoughtWorks
  • InMotionNow
    Workflow Management Software for Marketing and Creative Teams. Discover premiere tools to help your teams proof, execute and stay ahead.
    Learn more about InMotionNow
  • Integrify
    Workflow software is what we do. We provide cloud-based software to help companies manage requests, automate processes and streamline workflow.
    Learn more about Integrify
  • EasyProjects
    Your Online project management software. Best suited for IT projects, Marketing, and Professional Services Teams. Comes with full implementation and training
    Learn more about EasyProjects
  • Ziflow
    Ziflow is an online proofing tool for marketers which simplifies the review and approval process for creative content. Click through and get started for free.
    Learn more about Ziflow

The tools here have been manually curated as part of the larger set of marketing tools, if you have a suggestion to add to the list or would like to sponsor this list, get in touch.


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